There are some big changes coming to EU customs, and if you’re moving goods into Europe, you need to know about ICS2. This updated Import Control System will apply to road and rail transport starting in 2025, and businesses that aren’t prepared risk facing serious delays.
Here’s what ICS2 means for your business, when it’s happening, and how you can prepare for it.
What is ICS2?
In simple terms, ICS2 is a new way for EU customs to manage safety and security risks for goods entering the region. To do this, they’ll need more detailed information about your shipments, and they’ll need it before your goods even reach the border.
For the last two years, ICS2 has applied to goods arriving by air, sea, and inland waterways. But from April 2025, ICS2 expands to include road and rail carriers, as well as postal and express operators.
How does ICS2 work?
ICS2 introduces a more structured process for customs risk assessment before shipments reach the EU. Here’s how it works:
Data collection and submission
Businesses must collect detailed shipment information, including descriptions, HS codes, sender/receiver details, and transport specifics. This information is submitted via the Entry Summary Declaration (ENS).
Risk assessment by customs authorities
Once submitted, EU customs authorities analyse the data to assess potential risks, such as security threats or compliance issues.
Pre-arrival clearance
Based on the risk assessment, customs may approve, request more details, or flag shipments for inspection before they arrive at the border.
Arrival and final clearance
If additional checks are needed, the shipment may be subject to further scrutiny before being released for entry into the EU.
By requiring ENS data before goods reach the border, ICS2 helps customs authorities identify and address potential risks earlier, reducing delays and improving supply chain security.
Key dates you need to know
From 1st April 2025
Road and rail carriers, postal services, express operators, and some EU-based consignees must submit ENS (Entry Summary Declaration) data before their goods enter the EU.
Miss this step, and your shipment could be held at the border, which is not ideal, especially when you’re working to tight deadlines.
From 1st September 2025
ICS2 will completely replace ICS1, introducing a streamlined customs process under the Union Customs Code.
What do you need to do to stay compliant?
To keep your shipments moving without hassle, you’ll need to:
Gather accurate data from your clients
Missing or incorrect details could mean delays or fines.
Update your IT systems and internal processes
This will ensure your data is submitted correctly and on time.
Train your team
Your staff must understand how ICS2 works to avoid costly errors.
Complete a self-conformance test
Before connecting to ICS2, you’ll need to show you’re ready to go.
Why getting ICS2 right matters
ICS2 isn’t just another piece of paperwork; it’s absolutely essential to keeping your supply chain moving. Delays at customs can cost businesses thousands in lost time and revenue. Worse still, if your shipment gets held up, your reputation could take a hit.
How C4 Logistics can help
At C4 Logistics, we’ve got ICS2 covered. We’re already set up to manage ENS data submission for our clients, ensuring your shipments meet the new rules without stress.
Here’s how we make it easy for you:
We know the rules inside out
With customs agents in France, the UK, Germany, and Ireland, we make complex customs processes simple for you.
Our tech is built for efficiency
Our software is designed to handle ICS2 requirements with minimal fuss.
We’re here 24/7
If something goes wrong, a real person is on hand to get things back on track.
Whether you’re a haulier, logistics provider, or business that ships regularly to the EU, we’re here to help you avoid disruption and stay compliant.
Final thoughts
ICS2 might sound complicated, but with the right preparation, you can take it in your stride. At C4 Logistics, we’re ready to help you make the transition with confidence.
If you’d like to know more about how ICS2 will affect your business — or if you’d rather let the experts handle it — get in touch today.